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Frequently Asked Questions

If you don’t find an answer here, please contact us.

The following points describe how to prepare various kinds of art works for display. 

Wall-hung paintings, photographs, limited edition prints and fabric art:

  • All art works must be framed or suitably prepared for hanging. No clip frames allowed.
  • For art mounted on foam core, please use specialized aluminum clips available from framing supply outlets.
  • Art works require a metal wire at the back, secured by screws on the sides one third from the top; wire to be approximately 2.5 inches (up to 4 inches for large works) from centre top.
  • Frames and matting must be clean and in good condition.
  • Wrapped canvases must be painted on the sides with no staples showing.
  • Oil paintings must be dry and odour free.
  • For open shows and large group shows, the size limit for art works is 24 x 36 inches or 864 square inches framed.
  • For collective and solo shows, there is no size limit for art works, provided there is sufficient space.

Sculptures, ceramics and fabric art:

  • Must be stable and not require supports.

Giclée:

  • Acceptable, provided the print reproduced is an original painting or photograph created by the artist.

Participation in open and established group shows:

  • For open shows, each artist is allowed to enter one piece.
  • For an established group show, participants of 20 or fewer artists may display more than one art work as required to fill the space.

The artist or group contact prepares a press release with photographs, distributes promotional posters and holds a reception.

Prepare a Press Release

  • Prepared by the artist, with a length of approximately 350 words.
  • Content to include name of the artist or group, the show title and description, dates of the show, date and time of the reception, and if a draw will be held for an art piece/other prize.
  • For a collective or solo artist show, provide an artist statement, sources of artistic inspiration, and other relevant information.
  • If an established group, provide information about the group’s history and what sparks their artistic endeavours.
  • Include six photographs of artworks that will be in the show.
  • Email the press release and photographs to the Publicity Coordinator.

Distribute Posters

  • The Show Coordinator will provide your promotional posters and a list of where to post them.

Hold a Reception

  • The artist or group is required to host a reception, or a meet and greet, in conjunction with their art show.
  • Receptions are held on the first Saturday afternoon after a show start.
  • The gallery can provide a card table, a large folding table, tablecloths, coffee urn and punch bowl.
  • The artist or group supplies any finger foods, (we suggest assortment of crackers, sliced meat, cheese, cookies, cake or bars, coffee, tea, cream, sugar, punch
  • ingredients or juice).  Also supply cups, glasses, plates (no Styrofoam please) and napkins. Background music is acceptable.
  • Liquor is not allowed.

Please bring your art work to the gallery on the Monday, one day prior to show opening, between 10 am and 11 am. 

  • If the Monday is a holiday, please confirm the drop off date and time with the Show Coordinator.
  • Your art work can be picked up on the last Saturday of the show, at 3:00 pm. Please arrange to have someone else pick up your pieces if you cannot be at the gallery that day.

Email to pearlellisgallery@gmail.com the following information:

  • your name
  • studio name (if you have one)
  • email
  • phone/cell number or whatever method you want people to use to contact you
  • Send a brief biography of 2-3 paragraphs about yourself. Look at what others have done on the website and try and follow a similar pattern.
  • You may also have 2-3 photos. Send photos in .jpg format please as attachments (1920px wide @ 188dpi is preferred). Do not embed them in your document or email.\
  • If you have any questions, email Member Services Coordinator, Paul Gillmore:  pagillmore@hotmail.com 

When you are sending images to be used on this website or for an email to members, please use the following format.

name-of-work-by-artist-name.jpg
e.g. qualicum-beach-by-susan-schaefer.jpg

Naming Conventions

When sending files, please follow these conventions.

  • All lower case
  • Use hyphens between words, no spaces or underscores
  • Do NOT use # $ * & @ ‘ % : / \ ? ! ; All these characters have special meaning.

Image Size and Resolution

  • Send photos in .jpg or .png format please as attachments (1920px wide @ 188dpi is preferred).
  • Do not embed them in your document or email.
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